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The
managing committee of every society has
some responsibilities and obligations
to fulfill the following jobs and activities
are best entrusted to their care.
 a)
Employment of the Watch and
Ward Agency to handle the security of
the society premises. It implies keeping
a close watch on the movements of outsiders
and keeping unwanted elements at bay.
Furthermore, ensure that the security
people run personal errands life washing
cars, fetching the groceries, minding
pets etc. It greatly effects their efficient
functioning and is to be firmly discouraged.
b) Attending
to the cleanliness of the area by employing
sweepers and providing a few trash cans
in suitable places to avoid littering
in compounds and gardens. Avoid pooling
of water in society premises, which leads
to breeding of mosquitos.
c)Regulating
the water supply to all flat owners. A
few points are suggested:
Detail
a regular pump attendant to start and
stop operation daily over a predetermined
time e.g. two hours in the morning and
two hours in the evening or as required
and to switch off the pump when the overhead
tanks overflow.
  Ensure
that water supply valves to the building
are operated / regulated only by authorised
persons.
Install
a stand-by pump well connected to underground
tank to operate in case of main pump failure.
d) Ascertaining
if bore well water is potable. If it is
mixed with the municipal supply in the
existing underground tank, send a circular
to all members, advising them to boil
water before consumption.
 e)
Monitoring the electric Supply,
by ensuring that no unauthorized power
is trapped from the meter rooms. For general
purposes like floor polishing of common
areas like passages or lighting on terraces
for weddings/parties etc., tap from common
meters with the help of electrician.
f) Appointment
of a regular licensed electric sub agency
nearest to the society who can attend
to maintenance/repair at short notice.
g) Prohibiting
individual flat owners from altering or
taking unauthorized electric supply connections
to their flat.
h) Protection
of meter room/area against any tampering
by any unauthorized personnel. Keep it
always under lock and key.
i) Not
allowing children free access to the meter
rooms, pump rooms, sub-stations/transformers.
Manholes should be covered when not being
attended to. Children with their naturally
curious and inquiring minds are bound
to explore and get themselves into serious
trouble.
j) Periodic
Collection of suitable maintenance from
flat owners to be credited into the maintain
accounts.
 k)
Maintaining elevators in working condition.
Sign a comprehensive maintenence contract
with a reputed agency with good reference.
Be sure to check out with the references
the quality of service offered. Your neighboring
society could be of considerable held
in this regard.
Keep
/ Appoint manager who knows about civil
maintenance. Keep first aid box for immediate
medical treatment. It is advisable to
appoint Doctor on retainership basis to
attend to night emergency calls.
It is strongly recommended to keep telephone
number of important services (pasted at
important places.) like Police, Fire,
nearby Hospitals, Ambulance and so also
of AMC agencies like Pump Operator, Liftman
etc for unwarranted emergencies.
l)
Hold periodic meetings amongst members
of the society to meet, discuss, understand
and SOLVE problems. Don't just 'thrash'
them out.
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