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Bob,
the builder was a happy builder. Even though
not a very large establishment, he had sufficient
good works to his credit. He valued quality
and believed in giving value for money to
his flat purchasers.
As is
common with builders, he was being harassed
once-in-a while by anti-social elements.
He was literally shocked when one day 10
goons gheraoed him in his office and accused
him of some shady land deals. He was challenged
repeatedly and asked to show them original
papers. It then dawned on him that goons
had come to take away his original land
papers.
For a
builder, original land documents are a valuable
treasure. He invests huge amounts, his own
funds as well as borrowed funds, in land
deals. And if he does not safeguard and
take care of his land documents properly
then how can he prove his legal title, his
ownership to these lands?
Even if
goons do not come along looking for documents,
as it happened in Bob’s case; documents
and other precious files could be damaged
by negligent staff. Papers could be torn
or not filed back properly. Files could
be tampered with and / or stolen by unsatisfied
employees or competitor’s planted
agents. Files could be damaged by termites,
seepage, or fire or simply by frequent handling;
by various people in the office.
So how
do we ensure ourselves against all this?
Modern technology in its simplest form can
help – and help without special skills
and a programming class to take. Original
documents and files can now easily be saved
to CD. Once a couple of CDs are made, original
files can safely be tucked away in bank
or private lockers. A CD will enable one
to search for a particular document, view
it on screen or print it, If required. CDs
can be made available in various offices
of a builder. A couple of CDs can be stored
in another city to safeguard even against
earthquake, cyclone or any other natural
calamities. Just as large corporations protect
themselves by planning for, and investing
in Disaster Management and Crisis Control,
you can do so for your most precious investments.
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